South Piedmont Instructor Onboarding
Supplemental Tools and References
Please walk through each of the tabs below to get a glimpse of the tools available to you as a South Piedmont instructor as outlined in your New Instructor Onboarding in Moodle. We are excited to have you on board!
Resources arranged by corresponding onboarding module
Welcome — we are glad you are here. Please use this virtual resource kit as a supplement to the New Instructor Moodle course. This guide has useful tools you will be using regularly as a South Piedmont instructor.
Discover our SP Policies and Procedures
Navigate through campus with Campus Maps
Find books and accessories at the SPCC Bookstore
Contact other instructors and staff through the Campus Directory
Learning more about Campus Security:
Our Emergency Procedures form aligns with “traffic light” colors that you can see in all our South Piedmont building hallways. EMERGENCY PROCEDURES
Our Campus Safety contact form helps you understand who to contact in case you need assistance from our security and safety resources. CAMPUS SAFETY CONTACT
You can visit their WEBSITE or simply contact them at 704-290-9999.
Important Note: the attendance processes in this section relate to curriculum courses. If you are teaching non-curriculum/non-credit courses or College and Career Readiness courses, please contact your Department or Program Chair for specific instructions.
Accurate attendance tracking is imperative to academic success and SPCC tracking and reporting. This responsibility falls not only within each class period but at the 10% census date of the semester.
Faculty must keep accurate and up-to-date attendance and grade records for all classes. Such documents are required for internal accountability, demonstrating compliance with NCCCS audit requirements, and for assessment purposes. Attendance record verification is directly related to the amount of FTE revenue generated by the College. Inaccurate records result in loss of FTE funding received in subsequent years.
Faculty will be provided access to the web attendance class roster in WebAdvisor on the start date of the class. Faculty will receive an email with detailed instructions for completing 10% and the final attendance at the beginning of each semester. Read the instructions carefully! They are revised each semester. Faculty must submit the 10% roster within 24 hours of the census date. Faculty are responsible for knowing the census date of each of their classes.
Review these instruction manuals to find out more.
Attendance Tracking and Census Date Instructions (How-To Guide)
10% Census Tracking Report (How-To Guide)
Looking for the census date for your course?
- SPCC GO!
- Click to View Roster or Enter Grades
- Select your course
- Click on Deadline Dates
- The census date is the same as “Last day to drop without a grade”
Once you have determined which students have not entered your class by the census date and you have have entered your submission into Webadvisor, complete an “NA Log” — Never Attended Log listing those students who have not entered your class:
There are slight differences in recording attendance whether you are teaching ‘seated,’ virtual or hyflex classes.
How should you record attendance in the event of inclement weather? Read here to find out.
Inclement Weather (How-To Guide)
QUESTIONS? Kathleen Coggins, 704-993-2402, firstname.lastname@example.org
Important Note: the student withdrawal processes in this section relate to curriculum courses. If you are teaching non-curriculum/non-credit courses or College and Career Readiness courses, please contact your Department or Program Chair for specific instructions.
At times, students may need to withdraw from a class or instructors will need to withdraw students based on attendance.
- Withdrawing a Student from Class (How-To Guide)
- Instructor-initiated Withdrawal (How-To Guide)
- Instructor Initiated Withdrawal (Form)
Student Initiated Withdrawal
Students may withdraw from any or all classes after the 10% point and through the 70% point of each semester without a grade penalty. The student must submit the appropriate withdrawal form and speak to a counselor.
Instructor Initiated Withdrawal
Faculty may withdraw students who violate the attendance policy as outlined in the course syllabus. If a student’s absences in a course exceed 12.5 percent of the course contact hours, faculty may submit an Instructor Initiated Withdrawal form through SharePoint forms and a grade of “WI” (Withdrawal by Instructor) will be assigned. Before submitting the Instructor Initiated Withdrawal form, the faculty must attempt to notify the student of the impending withdrawal. The 12.5 percentage is calculated by doubling the number of course contact hours as listed in the College Catalog. For example, the 12.5 percent point for a three (3) contact hour course is six (6) class hours. The College does not differentiate between “excused” and “unexcused” absences in calculating course attendance.
After the 70% point, students may seek an administrative withdrawal by providing appropriate documentation stating their extenuating circumstances. Withdrawals are accepted by the Vice President of Student Services office until two (2) weeks before the classes ending. In cases where
the Vice President of Student Services formally approves the withdrawal, the student will be assigned a grade of “W.” Note: Not all administrative withdrawals are approved.
Click HERE to find your Moodle courses.
If your area uses Moodle and when you are ready to participate in the South Piedmont Moodle 101, please ask your Department Chair to email Erika McDaniel (email@example.com) to get access for you and then CLICK HERE.
Here are some more helpful resources:
Save and Restore courses
Contact Catalina Ramirez, Director of E-Learning at 704-272-5419 firstname.lastname@example.org
Setting up Classes
To view a video about setting up Teams to facilitate your class CLICK HERE.
Contact Catalina Ramirez, Director of E-Learning at 704-272-5419 or email@example.com.